Enter your event date and get the perfect RSVP-by date — and when to send invitations. Free, no signup.
Or type a date (YYYY-MM-DD) for keyboard and screen-reader entry.
Pick your event date to start
Send invites
Give guests time to reply before the deadline.
RSVP deadline
The date you ask guests to respond by.
Send reminders
Nudge anyone who hasn't replied.
Final count to caterer
Your venue or caterer needs a confirmed headcount.
Event day
The big day.
Three steps, no signup, instant result.
Choose the day of your wedding or event. The calculator works backward from there.
Set when your caterer needs a final headcount and how long you want to chase late replies.
See your recommended RSVP deadline, when to mail invitations, and a full timeline you can copy or save.
For most local weddings and events, set your RSVP deadline about 3–4 weeks before the date. That gives you a week or two to chase late replies before your caterer or venue needs a final headcount.
For destination weddings, ask for responses 6–8 weeks ahead. Guests need extra lead time to book flights and accommodation, so an earlier deadline keeps everyone organized.
The reliable way to set the date is to work backward from your caterer's final-count deadline. Take that date, add a buffer week or two to follow up with non-responders, and that buffer date becomes your RSVP deadline.
Mail invitations 6–8 weeks before a local event. That window gives guests enough time to check their calendars and respond comfortably before your deadline.
For a destination wedding, send invitations around 12 weeks out, and send save-the-dates even earlier — ideally 6–9 months ahead — so guests can plan travel and book time off.
A quick reference for a typical local event, all timed relative to your event date.
| Milestone | When | Why |
|---|---|---|
| Send invitations | 6–8 weeks before | Guests have time to check calendars and reply. |
| RSVP deadline | 3–4 weeks before | Leaves a buffer to chase late replies. |
| Send reminders | 2–3 weeks before | Nudge anyone who hasn't responded yet. |
| Final count to caterer | 1–2 weeks before | Your venue or caterer confirms the headcount. |
Build a buffer week into your timeline on purpose. Setting the deadline 3–4 weeks out means a few stragglers won't put your final headcount at risk.
Once the deadline passes, follow up directly — a quick phone call or message works far better than another mass email. Reach out to non-responders individually and confirm before your caterer's final-count date arrives.
Set the deadline, then let Invyt collect and track every reply for you.
Display your RSVP-by date right on the digital invitation so guests can't miss it.
Invyt nudges guests who haven't replied — no manual chasing required.
Watch RSVPs land in real time, with a running headcount for your caterer.
Invyt is free for events up to 50 guests, with a one-time upgrade for larger events.
RSVP Deadline Calculator
Find the perfect RSVP-by date for your event.
Wedding Guest List Calculator
Estimate your final headcount and budget.
Invitation Wording Generator
Get ready-to-use wording for any invitation.
Event QR Code Generator
Create a QR code that links to your event.